As a result, not only is the hardware stretched to its limits after a short amount of time, but also many of the benefits of a file server don’t take effect. Companies often do without advance planning. However, many companies make the mistake of underestimating the work involved in setting up and managing such a server. The advantages listed clearly show how valuable a file server can be. Data protection and security in your own hands.Remote access via WebDAV, (S)FTP, or SCP possible.Relief of client computers (almost unlimited storage possible).Collaboration without version conflicts.Easy organization of the entire file inventory.This represents a clear advantage over third-party solutions. But unlike a cloud solution, the company retains control of the files and their security at all times. If the file server is configured for remote access over the internet, the files are also accessible on the go – much like an online storage service. And with the right organization (comprising directories, folders, etc.) users automatically have a much better overview of the entire file inventory. With the exception of personal documents, essentially all business files and backups can be stored on the file server, depending on how the company wishes to use the file repository. If users have to share the desired files on their own system instead, or transmit them using removable media, this would be considerably more time-consuming and cumbersome – and it would most likely result in different file versions.Īnother key advantage of using file servers is that it relieves the strain on client resources. Conflicts between different versions of a document can be practically ruled out, as certain actions – such as editing or deleting – are blocked for other users as soon as you open a file. This makes shared working possible on these files. First, there is of course the advantage of centrality which ensures each authorized network participant can access the stored files. They are also often used as a repository for programs that have to be accessible to multiple network participants, and as a backup server.įor many companies, using a file server is worth considering for a range of reasons. But file servers are not only used for file storage and management. All modern operating systems such as Windows, Linux, or macOS can be used on a file server, although the devices available in the network need to be compatible with the operating system. This enables files to be accessed and saved on the file server even when users are on the go.
With file servers connected to the internet and configured accordingly, users cannot only access the files via the local network but also benefit from remote access. Here, the server administrator defines strict rules regarding which users have which access rights: For instance, the configuration or file authorizations of the respective file system enable the admin to set which files can be seen and opened by a certain user or user group, and whether data can only be viewed or also added, edited, or deleted. File servers therefore offer users a central storage place for files on internal data media, which is accessible to all authorized clients. A file server is a central server in a computer network that provides file systems or at least parts of a file system to connected clients.
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